Measure

A wholesale license-holder must:

1. Respond to Ministerial Notices: Provide requested information to the Minister about dangerous situations, storage of petroleum products, and any other details required for effective regulation.
   
2. Annual Reporting (due by February 28 each year):
   - Report the total quantity of imported and exported petroleum products, specifying types.
   - For imports, provide the source; for exports, include customer details and destination country.
   - List all ports used for import and export.
   - Report the CIF price of petroleum products in Namibian dollars at the time of import.
   - Provide details on all storage facilities, including location, capacity, ownership, and shared use.
   - Detail all retail outlets and consumer installations supplied, including names, locations, and quantities.
   - Report any non-retail persons supplied with petroleum products.
   - Inform about any changes to previously reported information, not requiring a license amendment.

15. (1) A wholesale licence-holder shall supply to the Minister, on written notice by the Minister and within the period of time specified in the notice -

(a) any information the Minister may request regarding any dangerous situation and remedial measures taken in respect thereof;
(b) any information the Minister may request regarding the storage and place of storage of petroleum products in Namibia by the wholesaler;

(c) any information the Minister may request in order to enable the Minister to effectively exercise his or her powers under these Regulations.

(2) Every wholesale licence-holder shall submit to the Minister, during the currency of the licence, not later than 28 February of each year, the following information in respect of the preceding year :

(a) The total quantity petroleum products imported and exported during that year specified according to the different petroleum products;
(b) in the case of petroleum product imports, the source from where those products were obtained (the name of the seller), and in the case of petroleum product exports, the name of the export customer and the country of destination;
(c) all ports of entry into and exit out of Namibia used with regard to the import and export of petroleum products;
(d) the cost, insurance and freight (CIF) price of petroleum products referred to in paragraph (a) converted to Namibian dollars at the date of import;
(e) a list of all storage facilities used, including shared storage facilities, with specific reference, according to different petroleum products, to -

(i) the location of the storage facilities;
(ii) the capacity of the storage facilities;
(iii) the ownership of the storage facilities(including the ownership of the land on which the storage facilities is situated, if different) and, in the case of shared ownership, the basis of sharing; and
(iv) the names of other wholesalers sharing the same storage facilities;

(f) retail outlets and consumer installations which it supplied, or which it discontinued to supply, with petroleum products, specifying the name of the retail licence-holder or certificate-holder, the number of the retail licence or certificate, the name of the retail outlet, the location of the retail outlet or consumer installation, as the case may be, and the total quantity of petroleum products supplied to a retail outlet or consumer installation during that year specified according to the different petroleum products;
(g) any other person than a person mentioned in paragraph (f) to whom any petroleum product was supplied, specifying the name and address of such person and the total quantity petroleum products supplied to such person during that year specified according to the different petroleum products;
(h) any change of the information required in terms of regulation 11 and Form PP/3 as set out in Annexure B, with regard to which change it is not necessary to apply for an amendment of the wholesale licence.